Editing people profiles

People profiles are search-friendly, media-rich web pages of professional and biographical information.

The purpose of your profile is to share key contact information with students, colleagues and external stakeholders. Your profile is also a great platform to communicate details of your research specialisms, published works and wider interests.

Profile content is drawn from several systems:

Editing your own profile

All faculties will be provided with access to staff profiles as websites are updated during 2018 and will include the Business School from 2019.

The new system means you can edit much of your profile yourself, using our content management system, Jadu.

Profile access is currently available to:

To log in, select the appropriate link above. You will need to enter your IT University username and password (without @leeds.ac.uk).

For new websites under construction, this link is only available on campus, over the Virtual Private Network or when using access.leeds.ac.uk

You will be presented with Jadu’s profile management page, where you can edit:

  • Preferred name to display
  • Photo
  • Job title
  • Responsibilities
  • Staff type
  • Building & room number
  • Areas you work in (eg faculty; schools; institutes)
  • Areas of expertise (eg carbohydrate vaccines; criminology)
  • Profile (ie academic background and biography)
  • Research interests (with links to relevant sites)
  • Qualifications (eg BSc, PhD)
  • Professional memberships
  • Student education (eg teaching activities)
  • Links to social networks and external websites (eg Twitter).

Important: Please refer to Saving, approval and publishing to ensure you save and publish your amendments correctly.

Profile statements

There are three substantial content fields within people profiles which support text formatting and media:

  • The Profile section is designed for you to add details of your academic background and biography.
  • The Research interests section is for you to provide an overview of your research, with links to appropriate content.
  • The Student education section is a snapshot of your role in the school in terms of teaching.

To edit, log in to Jadu Control Centre with your credentials and select People > Edit your staff profile from the left-hand menu.

In the Profile, Research interests and Student education fields, you will be able to:

  • format text (ie bold, italic, underline, bullet, number)
  • embed video
  • insert quotes
  • link to appropriate content.

Your content should:

  • be written in the first person
  • use short paragraphs
  • use bullets where appropriate
  • abide by the University’s wider Website Regulations

The Student education field should not mention specific teaching commitments on particular modules. Please avoid: “In session 2018-2019 I am module leader for ABCD1234” or “I presently teach Module Title (AACC1313)”.

Important: Please refer to Saving, approval and publishing to ensure you save and publish your amendments correctly.

Your profile picture

You are not obliged to provide a public-facing photo ID. If you wish to do so, you can submit a JPG or PNG photo to appear on your profile. Photographs should be:

  • 400 x 400 pixels, 72 dpi RGB
  • fully optimised in ‘save for web’ in Photoshop or Optimizilla.

Please refer to the Photography guide for more details, or contact your faculty marketing team.

To upload your profile picture, log in to Jadu Control Centre with your credentials. Select People > Edit your staff profile from the left-hand menu and follow our step-by-step guide for submitting your photo.

Remember: All profile pictures are public facing. This means your image will be live on the Internet and discoverable through search engines such as Google.

Publications

Publications data comes from Symplectic, a database used by all academic staff at the University of Leeds.

Your publications will appear at the bottom of your profile as Journal articles, Conference papers, Chapters, Books, Others and My five most recent selected publications and My other selected publications.

To assign My five most recent selected publications on your staff profile, visit publications.leeds.ac.uk

Prioritise your top five titles by ‘marking as a favourite’ with the heart icon:

Comms Websites - Staff Profile Guidance Favourite Publications

Within your profile:

Check the Publications data checkbox is ticked:

For publications to be displayed, ensure the publications data checkbox is ticked.

Select your appropriate Publication citation style:

Publications Citation Referencing style.JPG

Important: Please refer to Saving, approval and publishing to ensure you save and publish your amendments correctly.

Changes to name, email and telephone

There are two steps involved in updating this information:

1. Inform the relevant team(s) who manage the data:

2. Submit your updated profile data for approval:

Login to Jadu Control Centre with your credentials and select People > Edit your staff profile from the left-hand menu.

Scroll to the bottom of the page to Submit for approval, select Yes and click Save.

How to save and submit staff profile changes in Jadu.

Supervisors and research opportunities

Supervised students will appear as links on appropriate staff profiles. This occurs when PGR students indicate their supervisors on their own research student profile.

To enable supervisor nomination, ensure:

1. Your Staff type is correctly selected as Academic and teaching:

Dropdown options for staff types

2. Tick the I act as a supervisor box in the For academic staff only section:

Staff profiles - I act as a supervisor

Research opportunities will feature on an academic profile if the faculty marketing team has assigned your staff ID to such an opportunity. For more information, contact your relevant faculty marketing team.

Saving, approval and publishing

You must save your work if you are developing your profile over several sessions. Once you are satisfied with your content, you can submit your profile for approval and publishing.

To save your changes at the end of a session, scroll to the bottom of the page to Submit for approval, select No and click Save:

Staff Profiles - Save progress by selecting no and clicking save.

Once you have completed your content or amendments, you will need to submit all of your changes for approval. Scroll to Submit for approval, select Yes and click Save:

How to save and submit staff profile changes in Jadu.

Important: Please do not submit successive approval requests for each amendment; save your work in the first instance and submit for approval once you have completed all content.

All content changes, including those updated from other systems, must be submitted for approval in Jadu to become live on your staff profile.

Please allow two working days for these amendments to be approved by your relevant marketing team.

New staff

New staff will receive an email with a link for initial setup and content population.

Profiles are generated every four weeks, at the end of a calendar month. Staff joining shortly after this time will receive a staff profile at the next monthly cycle.

Academic visitors

Visiting academic staff who are not employed by the University need to register their details with Central Human Resources, using the academic visitor pro forma.

Academic visitors’ profiles are generated every four weeks at the end of a calendar month. Persons registering shortly after this time will receive a profile at the next monthly cycle. Visiting academics will receive an email with a link for initial setup and content population.

Departing staff

Staff leaving the University will have their staff profile deactivated within four weeks of their last day of employment.

It is possible that some prominent research profiles may be retained for longer. In this instance, please contact the relevant faculty marketing team for more information.