The University can provide you with a website if required – this page outlines how to apply for a website, key things to consider and other options for online content.
What kind of website do you need?
Before applying for a new website, you should email the Faculty Research and Innovation Communications team via email@example.com or contact your Faculty Marketing team to see if your proposed content can be added to the Faculty website.
Many types of content can be hosted on faculty websites, a preferred option to setting up a new website. Staff profiles and research project webpages are hosted by faculty websites.
Teaching content and course materials can also be hosted on existing websites and platforms.
- Staff profile pages
- Research projects
- Teaching content and course materials
- University groups, networks and projects
- Custom file applications, file storage and research computing
- Content for Leeds.ac.uk
Our staff profiles offer a user-friendly, media-rich platform for personal content.
Staff profiles are hosted on faculty sites and allow you to share and edit information on your academic background, research, personal interests and more. The profiles are visible to search engines like Google.
You can easily access, edit and develop your own profile. Find out more in our Staff profile management guidance.
These profiles have replaced the need for personal websites, which are no longer supported by the University.
Faculty websites have research project directories that host dedicated webpages you can use to promote your research.
These pages are linked to staff profiles and can host text, images, video and other media from your research project, and can be updated at any time as the project progresses. They often satisfy any funder requirements for a project to have an online presence.
You can view existing research project webpages in the faculty directories:
- Faculty of Arts, Humanities and Cultures research project directory
- Faculty of Biological Sciences research project directory
- Faculty of Engineering and Physical Sciences research project directory
- Faculty of Environment research projects directory
- Faculty of Medicine and Health research projects directory
- Faculty of Social Sciences research project directory
- Faculty of Business research project directory
To request a research project webpage, email the Research and Innovation Communications team at firstname.lastname@example.org .
If you need a website in addition to your research project webpage, follow the instructions in the request a website section.
The University provides several systems and platforms for hosting course materials and online courses respectively. Find out more on the Digital Education Service website.
Sharepoint websites can be created for projects or networks within the University that aim to share content internally, within the University community. Communication sites can share content, news and more, while team sites allow for collaboration online in a group.
To request a SharePoint site, please complete the website request form.
Requests for custom application development, space for large-scale file storage – including for code and support for research computing should be directed to IT Service Desk or through your faculty IT business relationship manager.
For content on the central leeds.ac.uk website, please submit a web content request form to provide a brief or email the Digital Communications team at email@example.com.
Please read our Web content standards for information on creating content and how the team can work with you.
This form is in Office 365 and you will need to login with your University username and password to submit the form.
There are key things to consider before you make a request – including the requirements to set up a new website, and the resource needed to maintain it and promote it.
Before you apply, please check:
- That there is a defined user need for your content — this guide to user stories and persona research can help you ensure your content is focused on the people you want to reach and helps the end user.
- That your information doesn't already exist elsewhere. If you are unsure, email the Research and Innovation Communications Team at firstname.lastname@example.org or contact your Faculty Marketing team.
- That you have the resource to keep your website up-to-date and legally compliant, including meeting WCAG accessibility standards, which are a legal requirement. Guidance on how to make your content accessible can be found on the University's digital accessibility website.
Please include as much information as possible in the form to help with the processing of your request.
As part of your application, you will need to provide:
- The purpose and objectives of the website — and how these will be measured.
- Your target audience and user needs.
- Your site plan — how many pages are required and a navigation map.
- Key dates — when does the site need to go live? How long does the website need to be live for?
- An engagement plan — including where and how the website will be promoted to reach your target audience.
- Details of how the site will be managed, including who will be the site manager and point of contact for updates, amendments and enquiries.
- How the site will be maintained — and how frequently it will be updated.
Applications for new websites are reviewed weekly by IT Services and Communications and Engagement. You can also email the Web Requests team at email@example.com.
All requests for websites must be submitted via the form, with the information listed above – do not approach external agencies until you have followed this process and had a response from IT Services and Communications and Engagement.
Maintaining your website
Website managers are responsible for content and ensuring the website meets the University’s website regulations and is legally compliant.
Creating web content provides guidance on creating web content that is user-friendly and accessible.
Content available on the corporate or faculty websites should not be reproduced elsewhere.
Key information that cannot be duplicated includes:
- staff profiles,
- course information,
- course fees.
Inaccurate information is potentially damaging to the University and faculty’s reputation. For content guidance and advice on the appropriate use of data, read our Website regulations.