The University provides a web design and content management technology so colleagues can focus on updating their web content.
Requesting a website
Applications for new websites are reviewed weekly by IT Services, Marketing and Communications. Please use the form to share information about your content and requirements, this helps us respond to requests.
Before applying for a new website, please check:
- if your information already exists elsewhere
- if your information has relevance and value for users
- if there is a more appropriate platform or existing website for your new content
- if there is sufficient capacity/resource to ensure your website remains up-to-date and compliant.
Custom applications, file storage and research computing
Requests for custom application development, space for large-scale file storage – including for code and support for research computing should be directed to IT Service Desk or through your faculty IT business relationship manager.
Submit a website development request
Please include as much information as possible in the form as it will speed up the handling of your request, specifically:
- Purpose of the website
- Proposed content, if you have written the content then please email it as a Word document to firstname.lastname@example.org as background
- Include links to any associated websites on leeds.ac.uk or externally hosted (eg umbrella project)
- Key dates
- Lifespan for requested website – and resources to support the site for its life.
Applications for web hosting and site redevelopment are made through the Web content application form [please note this form opens in Office 365 and you will need to login with your IT username and password to submit the request].
A website is typically processed and developed as follows:
- Requests are received and checked by a group including IT Services, Marketing and Communications. Members of the group may seek more information to inform a decision and may consult with a faculty marketing team to see if the content can be included within a faculty website. The group aims to provide a first reply to colleagues requesting websites within two weeks.
- If approved, IT Services will provide a cost outline and timeline for the build with the option to proceed to creation.
- Following creation of the site, a named website owner is given access to develop the site and add content. If content is not populated within three months of a website being set-up, then we contact the site owner and check if the website is still needed.
- The completed site will be checked.
- Any amendments are made by the website owner.
- Once the marketing team gives final approval, the IT will publish the website.
If you request a website and at any point decide not to proceed, please email email@example.com and ask that the request be withdrawn.
Design and platform
Your website will be built within the University’s design template. This ensures your content is optimised for viewing on desktops and mobile devices.
Dependent on your website requirements, there are two platforms available which are supported by the University and our suppliers:
- Jadu – an enterprise level content management system which the corporate website, faculty websites and core services run on.
- WordPress – content management system used for cross-disciplinary research groups, smaller project sites or temporary websites.
Organisations hosted by Leeds but operating as a distinct entity, eg research-council funded national centre, may agree use of custom design with the request team.
Staff profile pages
Newly expanded staff profiles offer a user-friendly, media-rich platform for personal content.
Staff profiles are generally held on faculty sites and provide an accessible system allowing you to share and edit information on academic background, research, personal interests and more. As such, staff profiles have replaced the need for personal websites, which are no longer supported.
Staff can easily access and edit their own profiles. Please refer to Staff profile management for guidance.
Teaching content and course materials
The University provides a number of systems and platforms for hosting course materials and online courses respectively. Read more about the systems and platforms available on the Digital Education Service website.
If your proposal is for a partnership organisation site, or requires specialist functionality, IT Services will discuss your requirements and may refer to you to web supplier.
Website projects partnered with other organisations are assessed on an individual basis, following application through the Web content application form. Please note this form opens in Office 365 and you will need to login with your IT username and password to access the form. The completed form will be shared with the web request group.
Guidance for owners
Owners should refer to our Writing for the web guidelines for key skills in effective website authorship.
To maintain clarity and consistency across leeds.ac.uk, content which is presently available on the corporate/faculty sites should not be reproduced elsewhere.
Key information to avoid duplicating includes:
- staff profiles
- course information
- course fees.
Inaccurate information is potentially damaging to the University and faculty’s reputation. For content guidance and advice on the appropriate use of data, see Website regulations.
Apply for a website
Start an application for a new website or register a domain name by submitting a Web content application form.
This form is in Office 365 and you will need to login with your IT username and password to submit the form. The completed form is shared with the web request group. The group can also be contacted by emailing firstname.lastname@example.org