Applications for new websites are reviewed by IT Services, Marketing and Communications on a weekly basis. To help handle requests more quickly, we are trialling a new form which asks for more information for each request. There is no need to re-submit any previous requests made before 2 January 2019.
Before applying for a new website, it is important to assess:
- if your information already exists elsewhere
- if your information has relevance and value for users
- if there is a more appropriate platform or existing parent website for your new content
- if there is sufficient capacity/resource to ensure your website remains up-to-date and compliant.
Requests for custom application development, space for large-scale file storage – including for code and support for research computing should be directed to IT Service Desk or through your faculty IT business relationship manager.
Updated website development process
Please include as much information as possible in the form as it will speed up the handling of your request, specifically:
- Purpose of the website
- Proposed content, if you have written the content then please email it as a Word document to email@example.com as background
- Include links to any associated websites on leeds.ac.uk or externally hosted (eg umbrella project)
- Key dates
- Lifespan for requested website
Applications for web hosting and site redevelopment are made through the Web content application form.
A website is typically processed and developed as follows:
- Requests are received and checked by a group including IT Services, Marketing and Communications. Members of the group may seek more information to inform a decision and may consult with a faculty marketing team to see if the content can be included within a faculty website. The group aims to provide a first reply to colleagues requesting websites within two weeks.
- If approved, IT Services will provide a cost outline and timeline for the build with the option to proceed to creation.
- Following creation of the site, a named website owner is given access to develop the site and add content. If content is not populated within three months of a website being set-up, then we contact the site owner and check if the website is still needed.
- The completed site will be checked.
- Any amendments are made by the website owner.
- Once the marketing team gives final approval, the IT will publish the website.
If you request a website and at any point decide not to proceed, please email firstname.lastname@example.org and ask that the request be withdrawn.
Design and platform
Your website will be built within the University’s design template. This ensures your content is optimised for viewing on desktops and mobile devices.
Dependent on your website requirements, there are two platforms available which are supported by the University and our suppliers:
- Jadu – an enterprise level content management system which the corporate website, faculty websites and core services run on.
- WordPress – content management system used for cross-disciplinary research groups, smaller project sites or temporary websites.
Staff profile pages
Newly expanded staff profiles offer a user-friendly, media-rich platform for personal content.
Staff profiles are generally held on faculty sites and provide an accessible system allowing you to share and edit information on academic background, research, personal interests and more. As such, staff profiles have replaced the need for personal websites, which are no longer supported.
Staff can easily access and edit their own profiles. Please refer to Staff profile management for guidance.
Teaching content and course materials
The University provides a number of systems and platforms for hosting course materials and online courses respectively. Read more about the systems and platforms available on the Digital Education Service website
If your proposal is for a partnership organisation site, or requires specialist functionality, IT Services and Marketing may refer you to a web supplier to co-develop a custom site template.
Website projects partnered with other organisations are assessed on an individual basis, following application through the Web content application form. Email your completed form to email@example.com
Guidance for owners
Owners should refer to our Writing for the web guidelines for key skills in effective website authorship.
To maintain clarity and consistency across leeds.ac.uk, content which is presently available on the corporate/faculty sites should not be reproduced elsewhere.
Key information to avoid duplicating includes:
- staff profiles
- course information
- course fees.
Inaccurate information is potentially damaging to the University and faculty’s reputation. For content guidance and advice on the appropriate use of data, see Website regulations.
Apply for a website
Start an application for a new website or register a domain name by submitting a Web content application form
Send the completed form to the web requests inbox, firstname.lastname@example.org